TAXKONTROL · FINANCIAL VISIBILITY SYSTEM
Know where your business stands-
before tax season tells you.
TaxKontrol keeps taxes, reserves and obligations visible, without changing how your business already operates.
THE SITUATION
Most businesses in Germany operate without a clear view of their tax position. Not because the owners are careless. Because the tools were not built for how they actually work.
Tax obligations in Germany are quarterly and annual. They involve VAT, income tax, trade tax, and advance payments, often on different schedules, submitted to different authorities. Most business owners find out what they owe when the calculation is already done. By then, the options are limited.
QUARTERLY FILING
Due four times a year. Business owners estimate what to submit. They find out if the estimate held three months later.
ANNUAL CALCULATION
The full picture arrives in spring. Revenue was strong. The tax liability is also strong. The timing rarely aligns with cash.
RECEIPT BACKLOG
Receipts and records accumulate across the year. They become a filing problem when the deadline is close. Then an urgent problem.
WHAT THIS LOOKS LIKE IN PRACTICE
March arrives.
Invoices were paid. Business looked healthy.
Then: “How much of this actually belongs to me?”
The Steuerbescheid arrives. The number is correct, the business earned it. But the Steuerrücklage was not tracked. The money moved through the account and was spent on operations. The owner pays the Nachzahlung in instalments and resolves to start the year differently. The pattern repeats.
The quarterly Vorauszahlung arrives. The business files it based on last year's figure. The business has grown. The estimate is too low. The Finanzamt adjusts it upward. A letter arrives explaining the new amount.
These are not failures of discipline. The German tax system was not designed for businesses without accounting departments. TaxKontrol is the system that fills that gap, daily visibility, not annual discovery.
§19 USTG · KLEINUNTERNEHMER
Small business. Real threshold.
The Kleinunternehmer exemption removes the obligation to charge VAT, as long as annual revenue stays below €22,000. What many miss: crossing the threshold means charging VAT from the following year. Exceeding it during the current year means quarterly Umsatzsteuervoranmeldungen start immediately.
TaxKontrol tracks annual revenue in real time, so no invoice, project hour, or appointment crosses the threshold unnoticed.
SYSTEM INSTALLED
TaxKontrol is installed into the business. The tax position becomes visible, every day.
Income tracked as it arrives. Expenses recorded when they happen. The reserve calculated in real time. Filing deadlines visible before they become urgent.
The business owner does not become a tax specialist. They get a clear number, what is theirs, what belongs to the Finanzamt, what needs to be submitted and when. That is the entire scope of the system.
WHAT BECOMES VISIBLE
Tax reserve, updated in real time as income arrives
Quarterly filing deadlines, for the specific business type
Annual tax position, not a year-end calculation but a running total
Expense record, captured daily, not collected at filing time
ELSTER-ready export, available when the accountant or submission needs it
HOW THE SYSTEM WORKS
Five steps. Starts with the current process.
Connect the business
Bank account connected or transactions entered manually. The system begins building a picture of income, expenses and the tax position in real time.
Expenses captured daily
Receipts photographed when they happen. Nothing saved for later. The folder at the end of the year stops being a problem.
Reserve visible at all times
What needs to be set aside for taxes is calculated continuously. The business owner does not have to estimate, the number is already there.
Deadlines tracked automatically
All filing dates for the business type are tracked in one place. No searching across government websites for what is due and when.
Export ready when needed
ELSTER-ready data prepared and available whenever the accountant or the owner needs it. No manual reformatting before submission.
THE SYSTEM IN OPERATION
WHAT CHANGES AFTER INSTALLATION
The business does not change. What the owner can see does.
BEFORE
AFTER
Tax position unknown until filing season
Reserve visible every day, no surprises
Receipts collected in a folder for months
Expenses captured when they happen
Quarterly deadlines missed or guessed at
All deadlines tracked in one view
Accountant receives disorganized records
ELSTER-ready data handed over immediately
SEE THE SYSTEM
WHAT YOU SEE EVERY DAY
Reserve.
Deadlines.
Expenses.
No year-end calculation. No waiting for the accountant. The system shows the tax position every day, in real time, as each transaction is recorded.
Tax reserve, updated daily
Next filing deadline, always visible
Expenses, captured when they happen
ELSTER export, available at any time
-Walkthrough shows the live system, configured for your business type.
Financial overview
Tax reserve, income trend and next deadlines, on one screen.
Deadlines and next payment
VAT pre-declaration and advance payments, visible before they become urgent.
Cash flow overview
Income, tax reserve and available funds, separated in real time.
Accountant handover
DATEV export, receipts and documents, complete and ready on demand.
WHAT HAPPENS NEXT
From the first conversation to a running system. No commitment required upfront.
01
Short conversation
We learn about the business, how income arrives, what expenses look like, where the pressure is currently coming from.
02
Map the current flow
We look at what is already being tracked and what is not. The setup is built around the real workflow, not a template.
03
System configured
TaxKontrol is set up for the specific business type, filing cycle, and reserve requirements, ready to use from the first day.
04
Running from day one
The business owner has a live view of income, expenses, reserve and deadlines from the day the system is configured.
CONNECTED SYSTEMS
Operations rarely run in one system.
Businesses usually solve more than one operational bottleneck. These systems often work together.
COMMON QUESTION
Does TaxKontrol replace my Steuerberater?
No. TaxKontrol does not replace a tax advisor and does not provide tax advice.
What the system does: make income, expenses and deadlines visible every day, so conversations with your Steuerberater become shorter, cleaner and less stressful. Organised records at handover mean fewer billable hours. A daily reserve view means no unexpected calls when the filing deadline arrives.
REQUEST A WALKTHROUGH
See the system working in your type of business.
We walk through the live system, reserve tracking, deadline view, expense capture and export, configured for your specific business and filing requirements.
-Short conversation first, no commitment.
-System configured around your business.
-Running from the first day.
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